Guidelines for Schools Seeking Funding from the HR Taylor Charitable Trust

The Trust makes grants to schools in part-funding for musical instruments, musical equipment, musical tuition and music-related capital projects. As schools are VAT exempt the grants are paid net of VAT. Grants (except for tuition) are released only on presentation of proof of expenditure. It is Trust policy not to fund activities undertaken or offered by a member of a bidding school’s staff that would normally be expected to be part of the role of a contracted music teacher, e.g. running an extra-curricular choir or band.


Applications should be made by email and state how much you are requesting from the Trust. They should be no longer than six A4-equivalent pages, including a brief description of the school and the role of music in it.
Applications for musical instruments and musical equipment should be made after research to ensure they are robust enough for school use. Instruments are likely to be mid-priced and durable rather than coming from the budget student range. Well maintained and repaired as necessary, they should last for eight to ten years, and the Trust would not normally expect to be asked to fund replacements within that time.
Applications should include:

  • the reason for the application and the use to which the instruments/equipment will be put. This should include the likely number and/or range of people who might benefit from the equipment, e.g. The keyboards will be used by all of our KS3 students (800) every week. The piano will be used in assemblies, concerts and productions, and will be made available to hirers of the school. These instruments will be lent out to students learning instruments for their first year of tuition.

  • written quotes, net of VAT, from two or more educational suppliers (weblinks or extracts from catalogues will not be considered). Where appropriate, suppliers should be asked for a discount for quantity. The two quotes should be comparable, featuring the same instruments or equipment in the same numbers. Where alternatives are unavoidable you should indicate a preference.

  • the contribution from the school, PTA or other sources. In the event of there being no contribution, the reasons for this.

  • the exact amount being requested from the Trust.

Applications for tuition costs should be made by the June deadline for the following school year and include:

  • numbers and year groups of children and their instrument of tuition

  • tuition costs and the extent to which lessons will be shared (pairs and/or small groups preferred). Individual lessons will only be considered in exceptional circumstances.

  • the extent to which the school and/or parents will part-fund the tuition. In the event of there being no contribution, the reasons for this.

  • the exact amount being requested from the Trust.

Here is an example of a detailed bid for tuition:

Flute/clarinet/sax: 6 students Yr 3 (=3 paired lessons) = 1.5 hours per week @ £35 per hour x 30 weeks = £1,575, less parental contribution @ 33.3% (£525) = £1,050
Violin: 5 students Yr 4 (1 paired + 1 small group) = 1.5 hours per week @ £40 per hour x 25 weeks = £1,500, less parental contribution @ 33.3% (£500) = £1,000
Woodwind ensemble: 8 students 1 hour per week @ £35 per hour x 30 weeks = £1,050, less contribution from school concert takings @ 33.3% (£350) = £700

We are asking the H R Taylor Trust for £2,750.

Applications for capital projects should include:

  • a covering email about the school, and the role of music in it. This should include the nature of the project and the range, scope and magnitude of the benefits

  • quotes from two or more suppliers, net of VAT, including professional detailed drawings and pricings

  • the overall cost

  • the contribution from government, school and other sources approached for funding. In the event of there being no contribution, the reasons for this

  • the exact amount being requested from the Trust.

Contact: Mrs K Perry, Administrator -